Commencing a business relationship with Council

No matter the expenditure level, contractors and suppliers should not supply any goods or services without first receiving a purchase order and in accordance with Council's Purchasing Terms and Conditions.

Depending on the expenditure level, a formal contract and/or letter of acceptance may also be supplied.

Purchase orders

If you are successful with your quotation, you will be added to the Waverley Council payment system, and you will receive a purchase order with a reference number. This purchase order and number is essential to ensure prompt payment.

Purchase orders will be forwarded to you electronically.

Once you have the purchase order number you can supply goods, works or services to Council.

Our purchase order includes supplier name, ABN details, contact details, details of goods, works or services to be provided and the price.

Contracts and letters of acceptance

When you have submitted a successful tender you will receive a letter of acceptance detailing requirements prior to starting works or the supply of goods and services. This may include copies of current insurances, safety plans, environmental plans, traffic management plans, relevant licences and accreditations along with any security deposits (where applicable).

The provision of goods, works or services cannot start until we have received signed copy of the letter of acceptance and the contract (where applicable).

Contracts are mandatory for any good or service that went to tender, but may be utilised for lower value expenditure as well. Please note Council must disclose all contracts valued at $150,000 or more.